Website Prestige Management Services K.K.
KEY DUTIES AND RESPONSIBILITIES
§ Responsible for providing consistent level of service to our internal and external customers.
§ Keep the sales department running smoothly, enabling the sales team to focus fully on booking business and beating sales goals.
§ In this position, the selected candidate will be expected to act as a specialist in the area of sales & events, supporting areas such as relationship building, account management and event management.
§ Be the department’s communications hub, ensuring the flow of messages and info within the department and externally between fellow departments, customers and vendors.
§ Help the department stay on track to reach targets by in-putting data and maintaining spreadsheets to generate reports. Using your eye for detail and passion for order, maintain meticulous records for later reference and reporting.
§ Welcome callers and visitors graciously in a professional manner and handle requests promptly.
§ Overall administrative support for the entire Sales & Marketing department.
§ Administrative support for all finance requirements within the Sales & Marketing budget, including preparation and tracking of purchase orders, accruals and forecasts.
§ Works collaboratively with all departments in the hotels (e.g., Event Booking Center, Front Office, Accounting, Events planning etc) to ensure sales efforts are coordinated, complementary and not duplicative.
§ Perform general office duties to support Sales & Marketing (e.g., filing, emails, typing, copying, distributing mail, answering telephone calls, ordering office supplies, giveaways and Marketing collateral)
§ Keep track of stock office supplies, collateral and merchandize and timely request for orders of new materials.
§ Support DOSM in meeting preparations, preparation of site inspections and booking meeting rooms for internal use.
§ Making and sending out minutes of monthly Sales & Marketing meetings and when required, other internal meetings.
§ Support Sales team with data input in Sales system.
§ Handle all VIP requests of sales & marketing department with involved departments.
§ Prepare Month End reporting and monthly business goals sheets for S&M team.
§ Works closely with PR & Marketing Team in regards to mailings, collateral, photography, presentations and Marketing and PR opportunities.
§ Promote and protect awareness of brand image internally and externally.
§ Setup and distribute mailings, invitations, newsletters to customers following strict company guidelines.
§ Support the DOSM with projects such as competitor research, sales and marketing plans, partnership campaigns etc.
§ Support with organizing client events from invitations to day of execution.
§ Presentations: prepare and adjust presentations for internal and external use.
§ Monitor all social/corporate/sports events in the region for sales & marketing goals
§ Preparation of press materials (press clippings etc.)
§ Any other tasks can be assigned, depending on current business needs.
To apply for this job email your details to email@example.com.