Japanese Sales & Marketing Coordinator


Website Prestige Management Services K.K.

§  Responsible for providing consistent level of service to our internal and external customers.
§  Keep the sales department running smoothly, enabling the sales team to focus fully on booking business and beating sales goals.
§  In this position, the selected candidate will be expected to act as a specialist in the area of sales & events, supporting areas such as relationship building, account management and event management.
§  Be the department’s communications hub, ensuring the flow of messages and info within the department and externally between fellow departments, customers and vendors.
§  Help the department stay on track to reach targets by in-putting data and maintaining spreadsheets to generate reports. Using your eye for detail and passion for order, maintain meticulous records for later reference and reporting.
§  Welcome callers and visitors graciously in a professional manner and handle requests promptly.
§  Overall administrative support for the entire Sales & Marketing department.
§  Administrative support for all finance requirements within the Sales & Marketing budget, including preparation and tracking of purchase orders, accruals and forecasts.
§  Works collaboratively with all departments in the hotels (e.g., Event Booking Center, Front Office, Accounting, Events planning etc) to ensure sales efforts are coordinated, complementary and not duplicative.
§  Perform general office duties to support Sales & Marketing (e.g., filing, emails, typing, copying, distributing mail, answering telephone calls, ordering office supplies, giveaways and Marketing collateral)
§  Keep track of stock office supplies, collateral and merchandize and timely request for orders of new materials.
§  Support DOSM in meeting preparations, preparation of site inspections and booking meeting rooms for internal use.
§  Making and sending out minutes of monthly Sales & Marketing meetings and  when required, other internal meetings.
§  Support Sales team with data input in Sales system.
§  Handle all VIP requests of sales & marketing department with involved departments.
§  Prepare Month End reporting and monthly business goals sheets for S&M team.
§  Works closely with PR & Marketing Team in regards to mailings, collateral, photography, presentations and Marketing and PR opportunities.
§  Promote and protect awareness of brand image internally and externally.
§  Setup and distribute mailings, invitations, newsletters to customers following strict company  guidelines.
§  Support the DOSM with projects such as competitor research, sales and marketing plans, partnership campaigns etc.
§  Support with organizing client events from invitations to day of execution.
§  Presentations: prepare and adjust presentations for internal and external use.
§  Monitor all social/corporate/sports events in the region for sales & marketing goals
§  Preparation of press materials (press clippings etc.)
§  Any other tasks can be assigned, depending on current business needs.

To apply for this job email your details to jeanne.chan@prestigeniseko.com.

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